Macro Express at the UF Smathers Libraries

Documentation Model Working Example: Monographs Macros

2006-06-05T16:07:00.000-04:00

I've followed my own model; had to start somewhere. Have asked my unit for feedback but none yet. Trying to get this happening by early July when new budget will be in place and the macros will (theoretically) see more use. If any of you had to maintain any Monomacros do you think you'd find this useful? The entries are taken directly from the "Notes" tab of each macro. http://www.uflib.ufl.edu/

A Documentation Model

2006-05-08T12:54:00.000-04:00

As I've been trying to whip together some documentation for the Monographs Suite, I found myself whittling down more and more of the info on submacros--seeing it as redundant. So I thought I'd toss out my current working model as a springboard for discussion on some sort of standard. REMARKS (that is, at the beginning of the script editor) name purpose author last updated calls variablesNOTES

various

2006-04-21T12:34:00.000-04:00

Everyone in Monographs now has at least been introduced to the Monographs Suite. Some tweaking is needed before next distribution. A second round of observing workflow should produce more macros. The documentation charge on all of us is somewhat daunting.I've been doing a lot if Windows study (and continue) that sheds a little light on some of the quirks that seem to arise when we try to create

Nested File Processing Loops

2006-04-17T10:13:00.000-04:00

Working on Macros: DEWEY identification projectWorking with very large files from a ret-adm-01 report (Items module)Requested by Iona MalanchukThe problem I encountered was the the ret-adm-01 reports were too large to generate their normal table view. The results found from the report were a combination of Dewey and LC call #'s. I only wanted the Dewey Results.I saved the source code to a temp

Monographs / MJ Update

2006-01-24T16:51:00.000-05:00

I put the latest suite on our five student machines. One student, Katharina, started working with the general invoice macro so that's a start. I sent message to unit staff to go to the suites page and get the latest file. Have yet to do a demo for them; trying to get with them in small groups or one on one if necessary. Have not received any requests for additional macros. Will systematically

Dream Team Update

2006-01-10T14:36:00.000-05:00

The Macro Express DREAM team includes:Jason Fleming; Michael Jay; Douglas Smith; Jody Hewitt; Matthew Daley; Adrian ZeckAll members of the team now have Macro Express.Some macros have been documented but we have a long way to go.Some work is being done on the SWIKI but at present it is an update of what is available on the blog and the macro express home page. The blog is being used as a place

analytics LKR field - testing

2005-12-22T12:42:00.000-05:00

On the macro referred to on November 9th:Todd and I are debugging and testing this 13 module macro. Too long to describe here but essentially the difficulty is with accounting for several varying conditions. Is this a primary (parent) record or secondary (child)? Is this the first pass at this record? Is this an ITM type of link or not? That's approximately eight different paths to handle. We're

close current bib window - catalog module

2005-12-22T12:26:00.000-05:00

This seems to be a candidate for the basic macros suite. I found myself writing the same few lines of code over and over and finally made little modules for close, maximize, minimize. See below (comments and overal playback speed omitted):Text Type: Text Type: -Text Type: Delay 25 MillisecondsText Type: cDelay 25 MillisecondsMacro Return

close window

2005-11-28T12:21:00.000-05:00

I'd like to script my macro to close the active Aleph window. Currently, I'm using the alt--w--a command, which closes all the windows. Do any of you know how to tell Aleph to close the active window only via a keyboard command? Betsy

Macro Development - LKR Holdings without call number

2005-11-09T12:20:00.000-05:00

Betsy and I collaborated on a macro that copies the call number from a bibliographic record to the holdings 852 field."Ordinarily Aleph automatically adds the call number on the bib to the HOL when the HOL is created, but there are instances where the HOL is created before a call number is available on the bib."--Betsy

Macro Development - Connexion Client 001 field

2005-11-09T12:13:00.000-05:00

I assisted Betsy Simpson with the creation of a macro that copies the Aleph System Number (001) field to the 599 field to be exported. The macro automates the export. Betsy adds, "The 599 sys id acts as a unique matchpoint for overlay.Technique we used was to repeatedly sample the command button, waiting for it's text to be "OK." This indicates the export is complete.

Linking the Electronic Copy to the Print copy in Aleph

2005-11-09T12:12:00.000-05:00

The macro is available for download at:http://www.uflib.ufl.edu/acqlic/tc/macro%5Fexpress/ME_suites.htmIt is labeled as Linking Print_Elec***I won't discuss here how to create the files needed for this.I will say that this macro set assumes that you are working with an excel file and that the Cataloging module is open.There should be 4 columns populated1. Print record system number2. log report

Macro Development - Analytics

2005-11-09T12:10:00.000-05:00

I'm assisting Todd Chisolm with a macro that fascilitates searching for and linking parent and child records that were erroneously cataloged separately. Macro extracts call number from parent record and brings up brief list of "children." User can then choose from menu of different link types to insert.

Monographs Suite available

2005-11-09T12:05:00.000-05:00

The basic collection of Monographs Unit macros is now available for testing and feedback. I have not held the first demonstration for our unit yet. Hope to get that done soon. Macros include creating an order; paying an invoice; paying invoices for Latin American Approvals; searching in the Catalog module; converting an isbn to and from EAN Bookand number; extracting any given tag for pasting

Macro Development - SOLINET microfilm project

2005-11-09T12:02:00.000-05:00

Betsy Simpson and I developed a macro for creating holdings records for negative and positive microfilm items. The macro works from a spreadsheet supplied by the Systems Department, indicating that this list of materials has been filmed. The macro also edits the bibliographic record and the book holdings record.

cat stats/new titles macro

2005-11-08T09:42:00.000-05:00

I'm going to try to put together a series of macros to enable catalogers to easily record cataloging statistics via triggers. If anyone wants to work with me on it, they'd be most welcome! :-) The steps involved look like this:On HOL:Edit menu/Record's TriggersClick New (for new trigger)Choose Department (unit default)Add Trigger Text (unit default) with opportunity to change defaultThe macro

example code:record saving

2005-10-13T17:56:00.000-04:00

DescriptionSaves records in Aleph Cataloging module 15.5.2often used as a sub-macroDownload:text file with code (.txt)macro express file (.mex)

Paying Unit Macros in use

2005-10-11T14:35:00.000-04:00

Since roughly January 2005, Paying Unit has been using macros I developed to cut down invoice processing time. While there are 11 different macros, they're all slightly modified versions of the same basic macro. It essentially assigns "chartfield string" information to an active ALEPH invoice record in fields specified by FCLA for this purpose. Then it approves the invoice and closes the ALEPH

Versioning macros

2005-10-11T14:19:00.000-04:00

http://www.ssuet.edu.pk/taimoor/books/0-7897-1063-3/appa.htm">Versioning is when you assign a name to a file that is updated every time you make a change. This would be helpful for macro files that you may make available to users for download. An example would be if the copycat macro has been changed slightly. The current name of the macro is copycat1.mex. The new file might be named

Training session

2005-10-04T11:33:00.000-04:00

Consulted on 10/03/04 with Gerald Langford in Cataloging and Metadata. First macro creation: ybp barcode correction Training elements: If/Else/Endif Test Insertion Variable Creation Variable Modification Delays: wait for window title, mouse cursor, set time limit Get Control Click on Control Dialog Box: display, multiple choice Documentation (Remarks) Scope Looping and

Removing text from ISSN fields

2005-09-23T10:52:00.000-04:00

I just created a one time small project macro for removing print from ISSN fields in the bib record. First I had to create a report in Aleph that listed all the ISSN fields of records with active orders. I migrated this report to excel and stripped out all the records without text in the ISSN fields. The macro looked at the bib record and copied the 022 field info. If the ISSN

Macros created

2005-09-19T14:27:00.000-04:00

Consultation with Naomi Young for Serials Solutions macro nearly complete. This macro goes down a list in excel and pushes an ISSN to the Search module (ALEPH). The user is asked to find the print record and send it to the Cataloging module. In the Cataloging module the electronic link is deleted and the Electronic holdings record is suppressed. Jason Fleming

activity_michael (development)

2005-08-14T12:49:00.000-04:00

date: 20050813unit: authority/metadata qualityuser: gerald langfordnature: new macro developmenttime in: 12:00time out: 16:00status: refiningnotes: part of controversial workflow; this macro takes the 852x ("notify note") and inserts it into the circulation note of the item record; the macro then brings up the yes/no button so that user can delete holdings record

Macro training and planning

2005-08-11T13:51:00.000-04:00

I've oriented both Betsy and Michele now. Elaine and Charles still elusive despite edict from both Suzanne and Michele. Betsy has two projects in mind for me and her: one a new project, one I think left over project she had discussed with Julia. Awaiting Betsy's further instructions.

activity_michael (suite enhancement)

2005-07-27T13:45:00.000-04:00

date: 20050727unit: monographsuser: the unitnature: new macro developmenttime in: ongoingtime out: n/astatus: refiningnotes: a group of small macros for extracting the system number, isbn, author, title and imprint and pasting them into the current cursor location, such as a form letter or a web order form; currently each requiring separate activation

Update copycat macros

2005-07-22T15:31:00.000-04:00

Doug Smith and I collaborated to create a macro that inserts a TKR for the ETD material. It also moves the 502 field.

activity_michael

2005-07-18T16:22:00.000-04:00

date: 20050718unit: monographsuser: suzannenature: basic training per micheletime in: 15:00time out: 16:00status: completednotes: orientation around the IDE; distinction between .mex files and macros; creation of a simple text-typing macro; only elaine and charles remain uninitiated . . .

UMI4000 macro

2005-07-18T15:08:00.000-04:00

Updated the public note on the UMI link. The macro should be ready to start again. Jason

activity_michael

2005-07-16T18:20:00.000-04:00

date: 20050716unit: payinguser: vernanature: verna voucher macrotime: 90' plusstatus: developingnotes: getting close to the point where jack and verna would have to test the macro and modify to their tastes; this is only the portion after the people soft query has already been run; navigating the web portion a separate module (if desired at all)

Macro Training

2005-07-16T14:52:00.000-04:00

Trying to coordinate with Betsy, Michele, Elaine, Charles, Suzanne for their initial training sessions (individual or small groups as is convenient).

Macros Being Developed currently

2005-07-15T10:38:00.000-04:00

1. I am putting the finishing touches on the macro I have created to aid staff when cleaning up the item files for sorting in Aleph 2. As soon as everyone agrees on the wording I'll be adding some text to the 856 fields created in the UMI macro.

Macro Training

2005-07-15T10:35:00.000-04:00

I will be training Gerald Langford, a macro unit developer in Cataloging andMetadata.I'll update this post when the time has been set up

activity_michael

2005-07-05T15:30:00.000-04:00

date: 20050705unit: payinguser: jacknature: jack's macro orientation session per micheletime in: 14:00time out: 15:00status: completednotes: reviewed the basics; showed him importing/exporting; we talked general problems and tips; we conceptualized about his unit's workflow and agreed to meet again

GENERAL ACTIVITY

2005-06-30T13:22:00.000-04:00

Jason and Michael have initial meeting regarding activity-tracking options, what the general plan for training is, and how we currently await a list of "unit developers." Documentation from earlier presentation is available on web as a Word document and current activity will be a one-on-one approach.

activity_michael

2005-06-30T13:09:00.000-04:00

date: 20050630unit: payinguser: vernanature: macro for printing voucher reports.time in: 14:00time out: 15:00status: developingnotes: second interview; spreadsheet details discussed;web phase will be undertaken later